What is the Staff Mobility Programme

The Staff Mobility Programme invites EMBRC’s personnel (technicians, administrative, managers, researchers) to visit one partner institution from its network for a short stay to work with the local staff to gain experience, improve knowledge and develop new skills in their field as well as share experiences and good practices within the sector.

Why this initiative

EMBRC aims to reduce knowledge fragmentation in marine science by establishing a collaborative network of experts around Europe. The EMBRC’s Staff Mobility Programme is integral to this. Through this programme, we encourage staff exchanges and support knowledge sharing between our partners by:

• Fostering stronger collaboration and communication between EMBRC’s partners
• Improving technical and scientific skills within EMBRC
• Promoting best practices to improve service provision processes and workflows

Who can apply

Technicians, researchers, and other staff involved in technological, technical, and administrative departments at EMBRC’s partner institutions.

What the grant funds

The awarded applicants (maximum two people per proposal) will be granted an overall sum of up to 2000€ for the reimbursement of expenses incurred during the Staff Exchamge. This includes travel, meals, and accommodation for one week maximum at any EMBRC partner institution. 

Longer stays are possible with additional funding from the visitor's home institute or host institute. Salary and insurance during the visiting period remain the responsibility of the home institute.

Call Submission Guidelines

Eligibility conditions

To be eligible, the team involved in the Staff Mobility must be affiliated to an EMBRC partner. Your application should involve another EMBRC partner, located in a different country of the home institute to which you are affiliated. Example: you are a technician based at CCMAR (Portugal). Your application is eligible for any other Member Country in EMBRC, with the exception of Portugal.

How to apply

Before applying

We recommend contacting the Local Access Officer of the potential hosting institute and find an agreement for your request of staff mobility, explaining the reasons of your stay. The list of contacts of Local Access Officers of EMBRC is available here. In your first message to a local access officer, please CC the Liaison Officer (contacts list). Tip: to locate the type of research service you are most interested in, use of our service catalogue.

Submit your proposal

Upon agreement, start to draft your proposal clicking on the button on the right column of this page. Your proposal must include:

1. CV of the visiting staff members
2. Work plan for the stay
3. Expected outcomes and objectives of the visit
4. Justification for choosing the specific hosting institute
5. Explanation of how the exchange benefits scientific services at the sending institute
6. Provisional budget outlining travel, lodging, and subsistence costs

Selection of the proposals

Proposals will be evaluated based on three criteria:

1. Is the Staff Mobility justified?
2. Will both EMBRC partners benefit from the Staff Mobility?
3. Will the Staff Mobility improve technical services at the host institution?

Deadline for submission of proposals

There will be two rounds for the submission of proposals. Their deadlines are:

• 1^st deadline: March 28th, 2025 (noon CET)
• 2^nd deadline: June 27th, 2025 (noon, CET)

Reporting needs

30 days after the stay, the awarded applicants must report the activities conducted using the Activity Report Template. The submission of the report is mandatory for the reimbursement of your expenses to take place.

Reimbursement procedures

For the reimbursement of the expenses incurred during the Staff Exchange (travel, meals, and accommodation) please follow the procedure indicated at this page.

Future calls

EMBRC plans to launch regular calls of Staff Mobility Programme every year.

Additional information

For any questions related to the Staff Mobility Programme, please contact access@embrc.eu, with subject email “EMBRC Staff Mobility Programme”.